Payroll Pricing & Plans
Pricing is one of the most important factors when making a business decision.
Let’s take a look at pricing for our payroll and HR services.
Fill out the form below for a quote, demo or more information and a member of our team will be in touch.
Straightforward and Reliable Payroll Pricing
Our pricing is simple with no nickel and diming (we hate that!). Once our team learns about your business and its’ needs, we will provide a quote for services based on the pricing below.
Weekly or Bi-Weekly Payrolls
Billing occurs each time payroll is processed.
-
For weekly or bi-weekly payrolls.
-
One time implementation fee from $500.
Monthly or Quarterly Payrolls
Billing occurs each time payroll is processed.
-
For monthly or quarterly payrolls.
-
One time implementation fee from $500.
What's included in our payroll plans
- Dedicated payroll & HR expert assigned to your business. Each of our members works with businesses just like yours and will be side-by-side with you as you navigate this evolving legislative landscape.
- Select the direct deposit and pay schedule that best fits your business’ needs and your employees’ budgets. Choose from weekly, bi-weekly, semi-monthly, and monthly direct deposits.
- Enjoy unlimited payroll deductions, wage garnishments, and reports whenever you need them. Any employee changes flow directly into payroll to reduce errors and save time.
- Tax reconciliation, payments and filings for quarterly and year-end federal and state tax forms while ensuring you’re always in compliance.
- 24/7 access for you and your employees. Employees can access their self-service account from their mobile app anywhere at anytime. As the employer, you gain access to the full online payroll portal allowing you to manage every aspect of your business.
- Enjoy no-hassle paid time off tracking to streamline requests, manage balances and stay in compliance with state mandates.
- Workers' comp-as-you-go administration allowing you tp pay your premium each pay period instead of upfront bills based on annual projections. We partner with local providers including MEMIC, Eastern Alliance, Acadia, and AmTrust to find a plan that meets your needs.
- Electronically store and track employee documents, company assets, certifications, licenses and more. Stay in compliance with I-9 rules via E-verify integration.
- Through integrations with select retirement carriers, Paper Trails will electronically transmit employee and employer retirement contributions.
- We will build a custom general ledger report for easy integration to your accounting system or Quickbooks.
- Let us create and deliver custom reports in the systemthat measure what matters most to you and your business.
- Resources to keep you up-to-date including blog posts, checklists, podcast episodes and expert-led monthly trainings on a variety of payroll and HR compliance topics and software demos.
- Additional features like integrations with TurboTax and Equifax’s The Work Number allow you to work smarter. The Employee Marketplace is a place where employees can take advantage of discounts and cash back on thousands of brands and save on items such as travel, entertainment, meals, retail. Plus, there's more tools for you - just ask!
Time Saving Additional Resources
Each of our additional services have specific pricing that is quoted for your business. Our additional services include the tools below. Click on each to learn more.
- Timekeeping, Time Off Requests, Integrated Time Clocks, Mobile Punching with Geofencing & Labor Management
- Employee & Team Scheduling
- Applicant Tracking & Job Board Posting Management
- Electronic Employee Onboarding, Offboarding & Employee Document Storage
- Employee Benefits, Online Enrollment & Administration with Insurance Carrier Integration
- Expense Reimbursement Tracking, Payment & Reporting
- Giving & Volunteering Tracking & Reporting
These services range from $0.50 to $1.00 additional per employee per service.
Quarterly & Year End Tax Reconciliation & Filing
Paper Trails reconciles all quarterly and annual payroll tax filings and submits them with appropriate taxing agencies on your behalf.
- Quarterly federal and state returns: $70 per state
- Year end & W-2 processing: $120 plus $5 per W-2
- Amendments: $175 per hour
Compliance Documents
At Paper Trails, one of our main priorities is keeping your business compliant. That is why we will work to obtain certain compliance documents for your business, starting at $229 each. These documents include:
- Section 125 Plan documents
- ERISA Wrap SPD documents
- Health FSA
- HSA Module
These documents are federally required and must be stored in case of audit. Feel free to contact us for more information regarding these documents.
Labor Law Poster Service
Staying compliant with labor law posting requirements is a crucial responsibility for all employers. However, keeping up with these regulations can be a complex and time-consuming task that many businesses find challenging due to limited resources and expertise.
Our Labor Law Poster Service is designed to simplify this process for you. We provide updated, laminated versions of the required labor law posters, ensuring your business remains compliant and protected throughout the year, without the stress and hassle.
- $14 per month per location.
You handle the work. We’ll handle the paperwork.
