Paper Trails > Maine Payroll and HR Services We Offer > Compliance Documents

State and federal compliance documents

We can help you obtain certain documents such as Section 125 plans, ERISA Wrap SPD, and more to keep your business inline.

Fill out the form below for a help obtaining one of these documents or for more information and a member of our team will be in touch.

Stay up-to-date with your compliance responsibilities

Federal and state guidelines require businesses to obtain and store certain documents. Many businesses often overlook their responsibilities or assume benefit carriers will gather all the necessary documents on their behalf. Well, often times this is not the case, and when businesses do not have the proper documents in place, their subject to fines levied by the IRS and DOL.

Paper Trails will work to obtain the proper compliance documents for your business. Examples of document requirements include Section 125 Plans, ERISA Wrap SPDs, HSA and FSA documentation and more. Our goal is to ensure compliance for your business, improving your bottom line and reducing your administrative burden.

Documents we can help you obtain

Pricing: Clients $149 Non-clients $249 (unless otherwise stated).

Section 125 Plans: IRS Section 125 Premium Only Plans allow employers to reduce payroll taxes by allowing employees to pay their portion of health insurance premiums on a pre-tax or tax-free basis rather than on an after-tax basis. If you take your employee benefit contributions on a pre-tax basis, you must have a Section 125 Plan in place.
ERISA Wrap Summary Plan Description: The ERISA Wrap Summary Plan Description (SPD) requirement has been around for years. It is the document for communicating plan rights and obligations to participants and beneficiaries of employer-sponsored group health insurance plans. An employer must prepare an ERISA Wrap SPD plan document to supplement the Certificate of Insurance (benefit booklet). Together, these documents comprise a proper Wrap SPD.
Section 127 Plan: An Education Assistance Plan under Section 127 is a straight-forward employee benefit that pays tuition and related expenses for employees. This is a great employee retention tool for employers to help attract and retain top talent.
Section 132 Plan: Internal Revenue Code Section 132 and the Transportation Equity Act for the 21st Century (TEA-21) allows employers to offer employees the opportunity to set aside a portion of their salary to pay for certain transportation expenses. The employee will not be taxed on amounts set aside and used for qualified expenses (that is, pre-tax dollars are used to pay the commuting expenses).
HRA Plan Document: The IRS requires employers who want to set up a Health Reimbursement Arrangement (HRA) to establish a written HRA Plan Document. An HRA is an employer sponsored limited self-funded group health plan.
Health FSA Plan Document: The Health Flexible Spending Arrangement (FSA) allows employees to use pre-tax dollars to pay for out-of-pocket medical, dental, and vision care expenses not covered by other insurance.
Dependent Care FSA Document: Section 129 of the Code allows employers with at least 1 full-time employee to establish a special tax-free savings accounts called a Dependent Care Assistance Plan (DCAP). The DCAP is a Flexible Spending Account (FSA) that employees use to set aside funds for dependent care expenses. It is funded by either the employee or employer on a pre-tax basis.
QSE-HRA Plan Document: The Qualified Small Employer Health Reimbursement Arrangement (QSE-HRA) is a new HRA exemption designed by law for employers already exempt from the Affordable Care Act (ACA) mandate. Clients - $249 Non-clients - $349

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The team at Paper Trails keeps my employee experience in line so I can focus on what we do best, digging holes and mowing lawns.

Brian Cloutier, Greenscapes of Maine

The tools that Paper Trails provides to me and my employees improve our HR processes and keeps my team engaged in providing world-class service to our guests.